PRIVACY POLICY

Thank you for visiting the website operated by the Hawaii Court Reporters & Captioners Association (“HCRCA”, “we”, “us”, “our”). This Privacy Policy explains how we collect, use, disclose, and protect the personal information you provide to us on our website (the “Site”), as well as through event registration, membership applications, communications, or any other services or features we may provide (collectively, the “Services”).

By using or accessing our Site or Services, you agree to this Privacy Policy and the associated Terms of Use.

1. What Information We Collect

Information You Provide
When you engage with HCRCA (for example, by joining as a member, renewing membership, registering for an event, contacting us, subscribing to communications, or using other Services), we may ask you to provide personal information, including but not limited to:

• Your name, email address, mailing address, telephone number, and other contact details.

• Membership details such as professional credentials, employer/firm, certifications, status (court reporter, captioner, student, etc.).

• Payment or billing information when required for membership or event registration.

• Any other information you voluntarily provide in connection with your membership, event participation, inquiries, or communications.
  

Usage & Device Information
In addition, when you visit or interact with our Site, we (or our service providers) may automatically collect certain information about your device and activity, such as:

• IP address, device identifier, browser type and version, operating system.

• Pages you access, links you click, time and date of your visit, referral URL, and other usage data.

• Location information (if enabled on your device) and other technical metadata.
  

2. Use of Cookies and Other Tracking Technologies
We may use cookies, web beacons, embedded scripts, and similar technologies to:

• Facilitate your use of the Site (e.g., keeping you signed in, remembering your preferences).

• Monitor and analyse usage of the Site and to improve the Site and Services.

• Provide relevant content and communications, including event announcements or membership renewal reminders.

• Prevent fraud and enhance security.
  

You may manage or disable cookies through your browser settings; however, doing so may affect the functionality of the Site.

3. Why We Collect Information
We collect and use your information for the following purposes:

• To provide, maintain, and operate our Services (membership, events, communications).

• To process payments, renewals, registrations, and related administrative tasks.

• To communicate with you regarding your membership, events, updates, news, and other official HCRCA matters.

• To improve our Site and Services, including analysing usage and identifying areas for improvement.

• To comply with legal obligations and protect the rights, safety, and property of HCRCA and others.
  

4. When We Disclose Information
We may share your information when necessary or appropriate, as described below:

• Service providers & vendors: We may engage third-party providers (e.g., website hosting, payment processing, event registration platforms) to perform services on our behalf. These providers may have access to personal information solely for the purpose of performing those services and subject to confidentiality obligations.

• Legal & safety requirements: We may disclose personal information when required by law or in response to valid legal process (such as subpoenas or court orders), or when we believe in good faith that disclosure is necessary to protect HCRCA’s or others’ rights, property, or safety.

• Affiliates or successor entities: If HCRCA merges with, is acquired by, or transfers substantially all of its assets, your personal information may be transferred as part of that transaction.

• Other disclosures: If you consent to the disclosure or if it is made in an aggregated, de-identified form which does not reasonably identify you.
  

5. Your Choices About Your Information
You have certain choices regarding the personal information you provide:

• You may update, correct, or delete your contact and membership information by contacting us [insert contact details].

• You may opt out of receiving promotional or non-essential communications from us; please follow the “unsubscribe” link or contact us directly.

• You may manage or disable cookies via your browser settings (see Section 2), though doing so may reduce Site functionality.
  

6. Security
HCRCA uses commercially reasonable administrative, technical and physical measures designed to safeguard your personal information from unauthorized access, disclosure, alteration or destruction. However, no method of transmission over the Internet or method of electronic storage is 100 % secure; thus, we cannot guarantee its absolute security.

7. International Visitors
If you access our Site from outside the United States, you understand that your information may be transferred to, stored and processed by HCRCA or its service providers in the United States. The laws of the United States (including federal and Hawaii state law) may differ from those of your country, and by using the Service you consent to this transfer, storage and processing.

8. Children’s Privacy
Our Site and Services are not directed to children under the age of 18. We do not knowingly collect personal information from children under 18. If we learn that we have collected such information without verifiable parental consent, we will delete it.

9. Changes to This Privacy Policy
HCRCA may update this Privacy Policy from time to time. We will post any changes on this page and update the “Effective Date” above. We encourage you to review the Policy periodically. Your continued use of our Site or Services after such changes constitutes your consent to the revised Policy.

10. Contact Us
If you have questions or concerns about this Privacy Policy or your personal information, please contact us at:
hawaiireportershcrca@gmail.com

Effective Date: October 1, 2025